Philippines: Administrative Assistant (For Filipino Nationals Only)

Administrative Assistant Job Responsibilities:

-Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

-Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff

Administrative Assistant Job Duties:

 Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents

 Sort incoming mail, faxes, and courier deliveries for distribution

 Prepare and send outgoing faxes, mail, and courier parcels

 Forward incoming general e-mails to the appropriate staff member

 Forward voice mail from the general mailbox to the appropriate staff member

 Purchase, receive and store the office supplies ensuring that basic supplies are always available

 Code and file material according to the established procedures

 Update and ensure the accuracy of the organization's databases

 Back-up electronic files using proper procedures

 Provide secretarial and administrative support to management and other staff

 Make travel, meeting and other arrangements for staff

 Coordinate the maintenance of office equipment

 Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.

 Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

 Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

 Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

 Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

 Provides information by answering questions and requests.

 Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

 Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

 Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

 Contributes to team effort by accomplishing related results as needed.

Administrative Assistant Skills and Qualifications: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Qualified applicants are invited to submit their resume and cover letter by email to jobs.prc.ttl@gmail.com. In the subject line of your email please state the position you are applying for, your surname and first name.